Carbert Waite LLP is a mid-sized law firm primarily focussed in Litigation. We provide high level legal services in a collaborative, dynamic environment. We recognize much of our firm’s success depends on the quality of support we receive from our administrative staff and we provide a professional, motivated, hardworking, team environment with a positive culture and competitive benefits.

Key responsibilities include but are not limited to:

General litigation and administrative support;
File management; electronic and physical file organization and diarization;
Coordinating with associates and paralegals on workflow on larger files;
Digital dictation transcription;
Calendar management;
Booking appointments and organizing internal and external meetings, including meeting preparation assistance;
Drafting and/or preparing various legal documents;
General correspondence and document production; and
Entering time and preparing accounts as required.

Qualifications:

Graduate of a Legal Administrative Assistant program is preferred however years of experience will be considered;
A minimum of 3 years’ experience working in the legal industry;
Positive attitude and passion for excellence;
Strong written and verbal communication skills, with a professional and client-focused approach;
Excellent word processing skills;
Strong computer and typing skills;
Solid time management, multitasking and prioritization skills;
Proficiency in the MS Office environment including Excel;
Commitment to maintaining confidentiality and handling sensitive information with discretion;
Excellent attention to detail with strong organizational and time-management skills.
Ability to work independently and collaboratively within a team environment;

Benefits:

Health, dental and wellness benefits;
Short-term and long-term disability insurance;
Employee & Family Assistance Program;
RRSP Matching program;
Paid time off;
Flexible Health Spending allowance that covers much more than gym memberships!

To apply, please email your resume and cover letter to Director of Administration, Sarah Davidson at [email protected]

We thank all applicants for their interest, however, only those selected for an interview will be contacted.